Subcouncil 3

Resolution detail

A. That the recommendations as noted in the report and minutes attached and marked Annexures A of ward committees 4, 70 and 113 be supported by the Subcouncil. B. That the Subcouncil Manager be tasked with, where applicable, directing and/or referring the following items to the relevant departments for action/input/feedback due to the operational and/or policy implications of these matters. C. That the actions of the Subcouncil Manager in forwarding the aforegoing to the relevant line departments directly after the ward committee meetings be condoned. D. RECOMMENDATIONS WARD 4: W4 05/05/18 VISION AND MISSION OF THE WARD COMMITTEE Councillor Ngeyi said that Ward Committee members need provide him with input/comment to establish a vision and mission for the Ward Committee. Councillor Ngeyi further explained what a vision and mission entails to assist the committee members to provide a strong vision and mission for the committee, the following was highlighted: - • A Mission Statement defines the objectives and its approach to reach those objectives. • A Vision Statement describes the desired future position. • Elements of Mission and Vision Statements are often combined to provide a statement of the goals and values. Councillor Ngeyi requested that the Ward Committee members submit their vision and mission inputs to his office so that the combined inputs can be discussed at the next Ward Committee Meeting. RESOLVED TO RECOMMEND That the Ward Committee members submit their vision and mission input to Councillor Ngeyi’s office to be discussed at the next Ward Committee meeting. ACTION: WARD COMMITTEE MEMBERS AND COUNCILLOR NGEYI W4 06/05/18 PROPOSALS FOR WARD ALLOCATION PROJECTS – 2019/2020 Councillor Ngeyi discussed the ward allocation budget for 2018/19 as a reference guide that the committee members can use for the proposed projects for 2019/20. Councillor Ngeyi requested that the committee members submit their sectors proposed project that they feel are needed for the ward to his office for further exploration. RESOLVED TO RECOMMEND That the committee members submit their sectors proposed projects that they feel are needed for the ward to his office for further exploration. ACTION: WARD COMMITTEE MEMBERS AND COUNCILLOR NGEYI W4 09/05/18 PUBLIC WORKS PROGRAMME - STAFF Ms du Plessis requested an item regarding the general monthly clean up to be discussed at the committee meeting. After a brief discussion it was RESOLVED TO RECOMMEND • That the committee members will identify areas that need to be cleaned on a regular basis. • That the committee members submit the identified areas to Councillor Ngeyi. • That Councillor Ngeyi will then proceed with requesting EPWP workers for the regular maintenance of the areas. ACTION: WARD COMMITTEE MEMBERS AND COUNCILLOR NGEYI W4 10/05/18 ELECTRONIC DATABASE AND EMAIL COMMUNICATIONS Ms du Plessis requested an item regarding the electronic data base and email communications to be discussed at the committee meeting. After a brief discussion it was RESOLVED TO RECOMMEND • That the email correspondences that the committee members receive form either the Subcouncil or Councillor Ngeyi regarding for example, public participations, by-law, and etc. be forward to their respective sector’s organisation and residents. • That the committee members respond to either the Subcouncil or Councillor Ngeyi any feedback on email correspondences that they have received and forwarded to their respective sector’s organisations and residents. ACTION: WARD COMMITTEE MEMBERS AND COUNCILLOR NGEYI W4 11/05/18 WARD COMMITTEE MEMBERS SECTOR FEEDBACK Councillor Ngeyi requested the Ward Committee members to submit their respective organisations’ feedback forms as a matter of urgency to the Subcouncil on or before each Ward Committee Meeting. Councillor Ngeyi informed the members that Ms Debbi De Villiers or Ms Yolandie Louwrens, Secretariat staff for Ward 4 will send an email before each ward committee meeting to remind members to submit their respective feedback forms. After a brief discussion it was RESOLVED TO RECOMMEND • That Ms Debbi De Villiers or Ms Yolandie Louwrens send an email before each ward committee meeting to remind members to submit their respective feedback forms. • That the Committee members commit themselves to submitting the respective feedback forms. ACTION: DEBBI DE VILLIERS, YOLANDIE LOUWRENS, WARD COMMITTEE MEMBERS AND COUNCILLOR NGEYI WARD 70: W70 05/05/18 VISION AND MISSION Cllr Crous discussed the request from the Subcouncil on page 13 of the agenda. The following decision regarding the vision and mission for Ward 70 was approved at the committee meeting and was recommended to be submitted to the Subcouncil for adoption: Vision • To develop Ward 70 in the most sought after area to live in. Mission • To create an environment where people are safe and feel safe, • To reduce the risk of crime and anti-social behavior, • To enable residents to enjoy and contribute to well-designed public open spaces, • To promote an active and engaged community, • To form strong partnerships with Council, • To address the causes and impact of alcohol and other drugs through community education, regulation and design harm minimizing environments, • Recommend and support road safety strategies, • To recognize the need of vulnerable groups in the community, • To develop and implement a communication strategy, • To develop a digital security strategy plan. RESOLVED TO RECOMMEND That the decision regarding the vision and mission for Ward 70 that was approved at the committee meeting and was recommended to submit the decision to the Subcouncil for adoption. ACTION: COUNCILLOR CROUS W70 06/05/18 PROPOSALS FOR WARD ALLOCATION PROJECTS – 2019/2020 Councillor Crous requested the committee members to provide her with input from their respective organisations regarding proposed projects for consideration in the 2019/2020 ward allocation budget. Councillor Crous referred to the attached ward allocation budget of 2018/19 on page 15 and 16 of the agenda that the committee members can use for ease of reference. RESOLVED TO RECOMMEND That the committee members provide Councillor Crous with input from their respective organisations regarding proposed projects for consideration in the 2019/2020 ward allocation budget. ACTION: WARD COMMITTEE MEMBERS W70 08/05/18 INFORMAL TRADING Councillor Crous explained that there are currently no informal trading bays identified for Ward 70. After a brief discussion it was RESOLVED TO RECOMMEND That Councillor Crous submit the input received from the committee members regarding the proposed locations for the informal trading bays to Subcouncil for approval. ACTION: COUNCILLOR CROUS W70 09/05/18 SECURITY PLAN FOR WARD 70 Councillor Crous discussed the following with the committee members: • A meeting with all the neighbourhood watches were conducted to plan the safety measurements for the ward. • The neighbourhood watches submitted their ideas for their neighbourhoods as well as a proposed budget. • The idea with the safety plan is to make sure that criminal activity does not move from one neighbourhood to another and to make sure all neighbourhoods are aligned on the progress made. • The submitted input from the neighbourhood watches will be compiled by the Ward Assistant: Theresa Spring and will be forward to the committee members for information purposes. RESOLVED TO RECOMMEND That the submitted input from the neighbourhood watches will be compiled by the Ward Assistant: Theresa Spring and forward to the committee members for information purposes. ACTION: THERESA SPRING, COUNCILLOR CROUS WARD 113: WC113 07/05/18 VISION AND MISSION OF THE WARD COMMITTEE – WARD 113 The Chairperson invited the Ward Committee Members to submit their proposals for the vision and mission of the Ward Committee for Ward 113 to the next Ward Committee meeting scheduled for the 7th of June 2018. RESOLVED TO RECOMMEND A. That the contents of the report be noted. B. That Ward Committee Members be requested to submit proposals for the vision and mission of the Ward Committee for Ward 113 to the next ward committee meeting scheduled for the 7th of June 2018. ACTION: WARD COMMITTEE MEMBERS SECTION 24 DELEGATION 1(1)