Resolution detail
Hi;
Councillor Peck’s Motion to Sub-Council 24; including my attached spread-sheet & supporting e-mail, have reference.
DRAFT INTERIM REPORT
BACKGROUND
• The total length of formal roads confined within the parameters of Sub-Council 24, is less than 350km. The Somerset West District and its associated Depots are responsible for maintaining all road-markings, street names, traffic signs and reflective road studs along approximately 1 600km of roads, which are located within the boundaries of Sub-Council 2, 8, 21, 22 and 24.
• The total approved operating budget for the 2016/17 financial year, which has been allocated to the Somerset West District and all its associated Maintenance Depots, is only R 26 546 610.00 (please refer to my 1st Attachment). Such budget is utilised to inter alia conduct the following prescribed maintenance activities i.e. local road reseal, guardrails, reactive routine maintenance, lane markings and signs, footways, verges and cycle ways, kerbs and channels, gravel road maintenance and weed-spraying.
• The total amount assigned (from the aforementioned allotted Primary Budget of R 26 546 610.00) to road/lane markings, traffic signs, reflective road studs and street names throughout the entire Somerset West District (viz. Sub-Council 2, 8, 21, 22 and 24) and all its associated Depots, is only R 2 380 000.00.
• With the present staff and funding allocated for this purposes, street names can only be repainted once in approximately ten (10) years.
• Inspections are carried out by both Depot and District Staff on an ongoing basis. Road/lane markings, traffic signs, street names and reflective road studs requiring maintenance are noted and placed on various works programmes, together with requests, complaints and C3 Notifications received from the public.
• In addition to Depot Staff (under the direct management of Mr. Wesley Bowers), the services of Contractors are also utilized. It is obviously more costly, since it includes additional material, transport and labour charges. If a Contractor is appointed to paint all the street names, then it implies that less money will be available to conduct road/lane markings, traffic signage and reflective road studs.
• Although the application and type of paint to be utilised by Contractors is specified by the City, it is extremely difficult to exercise constant control over the quality of the final product applied.
• The real problem is not with the quality of the paint utilised or its application, but rather the preparation (sand-blasting) and pre-treatment (bonding agent) of the surface area prior to the actual painting of the street name. Such activities are often deliberately omitted from the scope of work, as it is far more time consuming and expensive than the proposed painting work itself. It has been estimated that at least 50% of the budget could be spent just on the preparation and pre-treatment activities alone, with no real guarantee of its longevity.
• If the Transport and Urban Development Authority (TDA) should invest more time, effort and money on any preparation and pre-treatment activities, then (without any improvement to our current staffing and budgetary constraints) the return period for the painting of street names will be once in approximately twenty (20) years.
RECOMMENDATIONS
• That the staffing and budgetary constraints, persisting in the District and its various associated Depots, be reassessed.
Leon de Goede
Principal Professional Officer
Directorate: Transport for Cape Town (TCT)
Department : Maintenance (IM)
(Somerset West District)
2nd Floor, Municipal Offices
Cnr. Andries Pretorius Street and Victoria Street
Somerset West 7130
? Tel: +27 (0)21 444-4686
? Fax:: +27 (0)21 444-4801
? Email: leon.degoede@capetown.gov.za
??Internet: http://www.capetown.gov.za
Click on the section below to view the resolution details history.
Meeting date: 25/04/2019
Meeting date: 25 January 2018
Cllr Peck reported that he was happy with the report that was received and suggested that the item be removed. The Chairperson recommended that a media release be made to inform the community that the matter has been dealt with.
RESOLVED
a) That a media release be done on the matter as this can be useful to the community.
b) That the item be REMOVED from the MRA’s
Meeting date: 23 November 2017
• Mr Roawhen Thomas reported that he has spoken with the Maintenance officials who did the repainting but there seem to have been at that time a contractor doing road markings and the depot maintenance team and their might have been a miscommunication to the painting. He is not sure of the exact details to the location and street names so that he can follow-up on this matter. He said that Mr Dennis De Villiers is working out a schedule with the depots to avoid cross over work.
RESOLVED
a) Mr Roauwhen Thomas will liaise with Cllr Peck on the details as to the exact location as well as the street names.
b) That the item REMAIN on the Matters Receiving Attention.
Meeting date: 19 October 2017
• Cllr Peck reported that still nothing has been done on the wasteful expenditure since his last comment made two meetings ago. The official commented that they just paint on top of the other stuff and do not clean it properly as Cllr Peck considers this as fruitless and wasteful expenditure.
RESOLVED
That the item REMAIN on the Matters Receiving Attention
Meeting date: 21 September 2017
• Cllr Peck wanted to know whether the comment made on the wasteful and fruitless expenditure has been investigated.
RESOLVED
a) Need to find out who should this motion be forwarded to regarding the fruitless and wasteful expenditure on this.
b) That the item REMAIN on the Matters Receiving Attention.
Meeting date: 18 August 2017
• Cllr Peck reported that this was discussed in the last meeting that the work be regarded as wasteful expenditure due to work being half done and that there were going to be a follow up done on it, but up to now nothing has been done.
RESOLVED
a) Need to find out who should this motion be forwarded to.
b) That the item REMAIN on the Matters Receiving Attention.
Meeting date: 22 June 2017
• Cllr Peck reported and referred to the comments, the 2nd last paragraph on page 33 of the agenda that they are doing a half job by not preparing the place properly and this accounts to wasteful expenditure and then the job has to be done over again.
• The Chairperson stated that the comments made are bizarre and that it be referred to the Area Based office for investigation and to be taken up with Finance as this is unacceptable and that a message needs to go out to the officials to rather do a job properly and do fewer roads than to have them flake in a short while.
RESOLVED
a) That the motion be forwarded to the Area Based office.
b) That the item REMAIN on the MRA.
Meeting date: 17 March 2017
RESOLVED
That the motion submitted by Cllr G Peck be SUPPORTED and that the Sub-Council 24 approaches Traffic and Roads Department to investigate the poor workmanship of the paintwork on the street name markings in Ward 15.
MOVER: Cllr G Peck and was SECONDED by Cllr D Khatshwa.
FOR ACTION: GOODMAN RORWANA
