Subcouncil resolution details

Subcouncil 6

Agenda item no

06SUB 5/9/2023

Subject

MATTERS RECEIVING ATTENTION

Meeting date

Monday, September 18, 2023

Resolution

None

Date closed

Wednesday, September 27, 2023

Resolution detail

1. MRA Transferred from SC03 - 03SUB04/10/13A MOTIONS RECEIVED FROM COUNCILLORS - MOTION WITH NOTICE: PARKING PROBLEMS IN THE GROENVALLEI SUBURB AS SUBMITTED BY COUNCILLOR BRENDAN
VAN DER MERWE

A. City owned properties that can be leased or sold to the bordering property owners – Godfrey van Wyk
B. Parking problems in the Groenvallei - Rheinhardt van Wijk

Ms Jansen reported that the typographical survey is completed and a meeting was held with Mr S Roux, Parks Officials and Ms J du Preez to discuss the findings and way forward. An interdepartmental meeting will be arranged to discuss the findings and source funding to implement the plans.

Cllr van Zyl expressed her gratitude for the information provided. Councillor informed the meeting that Groenvallei has ±700 trees in the area and it impacts on the infrastructure of the area.

RESOLVED

That the item remains on the Matters Receiving Attention until resolved.

FOR ACTION: PAT JANSEN/PHILA NKOSINKULU/ SHAUN ROUX

2. LONG DISTANCE BUSSES AT MABEL STREET

Ms Jansen advised the meeting that Ms P van Sittert reported that on 29 August 2023, her section submitted a revised rental remission request to the Director: Property Management for consideration. However, on 6 September 2023, the Director informed her that he does not have authority to approve the request due to the Lessee not meeting the qualifying criteria for rental remission relief. While the Director supports the application, he suggested that Council consider the request given that the Lessee’s account was not in good standing at the time of lockdown. On 12 September 2023, a meeting was held with the Lessee to discuss the Director’s feedback. The Lessee was eager to move forward in finalising a new lease and has expressed a willingness to conclude an arrangement for the full arrears, while still pursuing the rental remission request. The department’s next step is to proceed with finalising an agreement for the full outstanding amount on the Lessee’s account.

Mr D Smit provided some history on the application. The long distance bus relates back to a rezoning application that went on appeal and the Appeals Authority approved the right, subject to a range of conditions. At that point in time there was a condition that should the lease be terminated then the rezoning will also lapse. So subsequent to that there were the same challenges like we experience now at the busses terminus and the Development Management Department acted upon the non-compliance to the conditions of approval. Notices were served in terms of the Building Regulations and Development Management Scheme for non-compliance of not submitting a Site Development Plan. Subsequent to the notices the operator appeared in the Magistrates Court and was issued an admission of guilt fine and an administrative penalty levied against the operator for non-compliance of the conditions. Thereafter the operator submitted a Land Use application for certain amendments to the existing conditions as well as the submission of the Site Development Plan.

Cllr van Zyl informed the meeting that the applicant applied for the wayleaves and is busy with the upgrades at the facility. Councillor expressed her concerns that we cannot get any Law Enforcement at the site because the lease agreement is not in place. Cllr van Zyl said there is severe strain on the neighbors and surrounding businesses.

PI Khudunyane said Transport Enforcement Unit (TEU) is doing the enforcement on long distance busses. He said the conditions on the permits are unclear and TEU must phone Pretoria to confirm the routes. PI Khudunyane undertook to do inspections and enforcement for the coming week and weekend.

RESOLVED

That the item remains on the Matters Receiving Attention until resolved.

That Traffic Services and Law Enforcement give a written report at the next subcouncil meeting, detailing

Type of enforcement and frequency at Jumbo Properties Bus Depot;
Number of fines issued to Long Distance Busses from January to September 2023.

That Mr L Fleur to report back on the busses parking on the Taxi Holding Area.

FOR ACTION: PAT JANSEN / DEWALDT SMIT/ GERDA DU PLESSIS/DARRYL STEVENS/ SAMANTHA DESMORE / PATRICIA VAN SITTERT/ DESRE LIEBENBERG/ ISHMAEL LEOLI

3. MOTION OF EXIGENCY - INVESTIGATE THE DEMOLISHMENT OF THE INFORMAL TRADING KIOSKS

Mr P Strumpher reported that he received the cost centre number from Mr L Fleur but Mr I Anthony indicated that he would supply the cost centre number as his department will cover the cost for the demolishment. Mr Strumpher informed the meeting that the Delegations changed and he is not required to submit the report to Subcouncil 6, but he undertook to submit a copy of the Council report to Subcouncil 6.

RESOLVED
That the item remains on the Matters Receiving Attention until resolved.

That Mr Pieter Strumpher continue with the Demolition of the Kiosks Report to Council and submit a copy of the report to Subcouncil 6.

FOR ACTION: PAT JANSEN/PIETER STRUMPHER/ TONY LE FLEUR

4. MOTION OF EXIGENCY: INVESTIGATE THE DEMOLISHMENT OF THE CUBICLES AT THE BELLVILLE PTI - BY CLLR M KLEINSMITH

Mr Le Fleur informed the meeting that he received the specifications from the Engineers and will have more clarity on the specifications at the next Subcouncil meeting. He informed the meeting that he would also use the cost centre of MURP for the demolition of the cubicles.

RESOLVED

That the item remains on the Matters Receiving Attention until resolved.

That Mr Le Fleur provide feedback on this matter at the next Subcouncil meeting.

FOR ACTION: PAT JANSEN/ TONY LE FLEUR

5. ADDITIONAL TRADING KIOSKS AT BELLVILLE PTI- Emanating from the MRA: MOTION OF EXIGENCY - INVESTIGATE THE DEMOLISHMENT OF THE INFORMAL TRADING KIOSKS

Ms Jansen advised the meeting that Mr Greyling advised via email that his department is still in the process of obtaining an external legal opinion regarding the ability to use the mechanism of a trading plan to allocate and tariff kiosks at PTI’s or whether a formal MATR process needs to be followed in terms of leasing the kiosks. If it is the latter then the department would not want to take over these kiosks in the various PTI’s because the department would not have a specific mechanism to properly lease them out.

Mr Le Fleur reported that his department will do the maintenance of the additional kiosks and will require Enterprise and Investment to handle the leasing and operations within the kiosks. Mr Le Fleur is also waiting on the outcome of the legal opinion and will setup a meeting with Lance Greyling.

RESOLVED

That the item remains on the Matters Receiving Attention until resolved.

That Mr Lance Greyling provide an update on this matter at the next Subcouncil meeting.

FOR ACTION: PAT JANSEN/ LANCE GREYLING/ TONY LE FLEUR