Subcouncil resolution details

Subcouncil 4

Agenda item no

04SUB 13/5/2022

Subject

PROJECT IDENTIFICATION - R1 900 000.00 SUBCOUNCIL OPERATING PROJECTS 2022/23

Meeting date

Thursday, May 19, 2022

Resolution

Recommend

Date closed

Sunday, May 07, 2023

Resolution detail

Subcouncil 4 resolved to SUPPORT the identified project: Subcouncil 4 Area Cleaning (Wards 25, 26, 27, 28, 42) for the operating budget allocation for the 2022/23 financial year.

22 September 2022

Project implementation was on 16 August 2022. 48 Workers employed with one resignation and 20 possible workers that declined the job opportunity. As part of the project 4 vehicles have been procured through the fleet process; 3 bakkies and one quantum for the transporting of workers. In addition, a roving team was put together to attend to ad-hoc requests as receive from the ward councillors.
The Senior Superintendent, Ms van Rooyen, who is managing the day-to-day activities of the workers will present the schedule that will be followed until the project is completed. In additional a visual presentation of the work done from week 1 to week 5 will also be presented. The Presentation and Work Schedule forms part of the minutes.

The Chairperson thanked the official for the comprehensive feedback.

Cllr Joachims commended Solid Waste Management: Cleansing for making a difference in the area. The workers are visible and the areas are cleaner.

Cllr Esau thanked the official and expressed that the main concern is cleaning at the CRU’s.

Ald Jordaan displayed an expression of shock at the volume of waste that are disposed of at the nearest place possible. He raised that many refuse huts has no wheelie bins, hence the continuation of illegal dumping. He thanked the official, Mr O Abrahams for always assisting to remove waste refuse at the CRUs.

The Chairperson informed the members that a roll-out program to provide CRUs with chip marked refuse bins has started in Ward 26 and Ward 42. The roll-out program will continue where there are rental stock in Subcouncil 4.

Cllr Williams enquired about the visibility of LE officers in volatile areas. He wanted to know if the City have a plan of action to prevent illegal dumping. He further said that wheelie bins are utilised to cart dumping and that adds to the culture of illegal dumping.

Mrs van Rooyen responded that Solid Waste Management has different functions. Collections Department collects residential wheelie bins, Contract Management – outsource in-house and top-up collections. By-law Enforcement are not proactive. The department looks at businesses that are non-compliant. They trade without refuse bins and do not have a waste plan in place. A three day audit was conducted on businesses in Voortrekker Road who dump black bags with waste on the pavement and the solid waste team remove these bags in the absence of wheelie bins. Collection Department is going to embark on an audit progress to approach businesses on its capacity of waste that are produced in order to allocate sufficient bins for the volume of generated waste. What do we do to prevent illegal dumping? Solid Waste Management do regular educational drives in the community.

Cllr Pophaim asked that an Operational Report be submitted to the Subcouncil from the By-Law Enforcement indicating the operational processes and Environmental Health in terms of revoking business licenses, if not compliant.
The Subcouncil Chairperson proposed that the relevant departments be invited to the October 2022 Activity Day to discuss the jurisdiction of Solid Waste Management.
22 October 2022
Subcouncil Manager reported that it is an operating Clean-up Project. Eight (8) vacancies
must still be filled of which two (2) will be randomized from Ward 42.

Item remains on MRA

17 November 2022
Ms Esmeralda van Rooyen highlighted the work program as set out for the various wards.

A detailed breakdown of work done within Subcouncil 4’s boundaries.
The work schedule will be forwarded to the Councillors and Subcouncil Manager.
There are identified hotspots within Subcouncil 4.
List dates when illegal dumping was attended at all the hotspots and problematic areas in the different wards.
Outsourced to assist with the waste removal of illegal dumping.
This will be a continuation to remove illegal dumping.
Joint clean-ups were done in Ward 25 on 28 October 2022 and 12 November 2022 in Ward 27.
The festive season clean-up program started on 1 November 2022 and ends on 30 April 2023.
Increase of waste dumping at public swimming pools.
Two Rapid Response teams operating in-house and Subcouncil based.

A copy of the illegal dumping hotspot and problematic areas per ward forms part of the minutes.

The Subcouncil Chairperson thanked the department for excellent service delivery in the various wards.

19 January 2023
The Subcouncil Manager reported on the following:

Total Number of Workers appointed on the project - 56 Workers as per the approved PID. Currently, 53 workers are employed. This is due to the decline in job opportunities.
Five workers resigned and the terminations are currently in process.
Five workers will commence their maternity leave starting February 2023.
20 additional workers to be employed. The Scope Change to employ additional workers is currently in process. The additional appointments are due to savings on the project.
Three IODs have been reported to EHS.

Ms Esmeralda van Rooyen (Solid Waste Management: Cleansing)

The backlog of collecting bags is receiving attention as the queries are reserved
Additional transport was obtained to assist with the collection of bags
Request for additional bags – Subcoucill to obtain bags
The removal of bulk waste has been delayed due to a crane truck that was non-operational. This was resolved in the meantime and as of 19 January 2023, the removal of bulk waste is active again.
Pilot Project in progress with shift work from 18h00 to 02h30. The areas include Halt Road, Parow, and Goodwood CBD.
Loadshedding poses a risk when removing waste during the night shift operations
Requested flood lights to be attached to the LDV for security and safety purposes.
The Goodwood residents requested a Clean-up on the first Saturday or Sunday in February 2023. (SWM and LE)

The comments were NOTED.

16 February 2023
The project is on track and progressing. Cllrs receive regular updates on the progress of the project.

16 March 2023
The item remains on the MRA. Project completion is 14 April 2023.

20 April 2023
The item is removed from the MRA. The project reached its completion date of 14 April 2023.