Qualifying applicants should ensure that they:
- Provide certified copies of IDs for all committee members/responsible officials
- Provide a valid registration certificate (e.g. PBO/NPO certificate)
- Provide a valid tax clearance certificate
- Provide proof of bank account details
- Provide a copy of the latest paid-up municipal account. If in arrears, a
repayment arrangement must be made in order to be eligible for grant-in-aid funding. If a lease agreement is in place, the paid-up municipal account must be provided, as well as the lease agreement.
- Provide an affidavit (if the organisation does not have a municipal account)
- Provide a copy of the organisation’s constitution/articles of incorporation
- Provide details of the date of the establishment of the organisation and organisation type (NPO/Section 21 company)
- Provide a copy of the Annual General Meeting (AGM) minutes (not older than 18 months), which should reflect the decision to apply for the City’s funding. If the AGM minutes does not reflect such decision, the minutes of the meeting where this decision was taken or a letter signed by all members of the board indicating agreement thereto needs to accompany the application.
- Provide an income and expenditure statement for the organisation's previous financial year as tabled at its annual general meeting (AGM), signed by the chairperson or another authorised member of the organisation together with a copy of the minutes of the relevant AGM
(if the funding request is under R50 000)
- Provide independently reviewed financial statements
(if the funding request is between R50 001 and R100 000)
- Provide audited financial statements
(if the funding request is more than R100 000)
- Submit a zero-rated tax invoice with the amount applied for and the City’s VAT number (4500193497), if registered as a VAT vendor
