23SUB7/7/2020: Miss Meyer reported that the motion was submitted to the line department and proceeded to read out the correspondence received from Siphokazi Madikane September on 27 June 2020 as follows:

 

“Good Day Marilyn,

 

Your email is noted.  Terence will arrange for a contractor to assess and confirm how much the whole project will cost which will inform the next step.

 

Terence,

 

As previously discussed please action the above and confirm the cost estimate.”

 

23SUB7/9/2020: Cllr Joan Woodman reported that all urgent matters received for housing was submitted to Mr Terence Bent who responded that there were savings available and enquired whether the funds could be used for the closure of the backyards.

 

Cllr Elton Jansen enquired whether the matter was discussed with Mr Terence Bent.  Cllr Woodman reported that she enquired with Mr le Moor regarding additional urgent matters that needed to be concluded.  She expressed concern regarding the residents who continually requested for backyard closures.

            

Cllr Jansen advised that Cllr Woodman should confirm with Director Alesia Bosman what the possibility was to utilise the savings and requested a meeting be scheduled with Mr Terence Bent to discuss the funding mentioned.

 

RESOLVED that,

 

a meeting be scheduled with Mr Terence Bent, the Chairperson, Director Alesia Bosman and the Acting Subcouncil Manager to discuss the funding for the closures of backyards for rental stock mentioned by Cllr Joan Woodman.

RESOLVED:

 

That the Motion For Closures Of Backyards Of Rental Stock be SUPPORTED.

23SUB7/8/2020: Director Bosman advised that she requested for this matter to be included with the MRA in order for the housing officials to comment on the implementation plan.  She suggested that this item be tabled at the Activity Day meeting in order for the officials to provide a funding model and the implementation plan of the backyard closures.

RESOLVED that,

 

Mr Terence Bent be invited to the November Subcouncil meeting to provide feedback on the closures of the backyard of rental stock.

 RESOLVED that,

 

Mr Terence Bent be invited to the February Subcouncil meeting to provide feedback on the closures of the backyard of rental stock.

Director Bosman stated that she engaged with Ms Siphokazi Madikane September (Manager:Upgrades and Maintenance) who confirmed the R5m proposal for the 2021/22 financial year.  She added that the official had advised that the four backyard closures which were recommended by Cllr Woodman and assured implementation during this financial year, by the late Terence Bent, will not be implemented as the funding model would only be considered for the next financial year.

 

ACTION: SECRETARIAT / SIPHOKAZI SEPTEMBER

RESOLVED that:

a) An official from the Public Housing Department be invited to present their implementation plan at the August Subcouncil meeting as well as advise which tender will be utilized to effect such implementation.

Action: SECRETARIAT/SIPHOKAZI MADIKANE SEPTEMBER

RESOLVED

 

That Public Housing Maintenance, provide an update on the amount of remaining backyards which still need to be closed.

RESOLVED that:

 

1. 
   An official from the Public Housing Department be invited to the August Subcouncil meeting to present the implementation plan.

 

ACTION: SECRETARIAT

RESOLVED that:

 

1. 
   The Public Housing Maintenance Department assess the remainder of the backyards which needs to be closed and report back on the assessment with timelines for implementation.

 

Action: Secretariat

RESOLVED that:

 

1. 
   An ad-hoc meeting be scheduled with Housing Maintenance Department to discuss the way forward.

 

Action: Secretariat

RESOLVED that:

 

1. 
   The official, Ms Siphokazi September, provide feedback on the matter at the next Subcouncil meeting.

 

            Action: Secretariat/Siphokazi September

RESOLVED

 

1. 
   That the Public Housing Maintenance Department report back on the approval of tender 339Q and the timeline or implementation of the closure of the 8 backyarders;

2. 
   That the Public Housing Maintenance Department, advise when the rest of the backyard closures will be completed.

RESOLVED

 

1. 
   That the Public Housing Maintenance Department finalise the installation of the gates for the 8 backyards which was fenced-off;

 

2. 
   That the Public Housing Maintenance Department, submit an implementation programme for the remainder of the backyard closures to the August Subcouncil meeting (tender approval is anticipated for 1 July 2022)

Action: Secretariat

Resolved that:

 

1. 
   The official Tivani Hlongwane be invited to provide feedback to the July Subcouncil meeting.

 

Action: Secretariat / Tivani Hlongwane

RESOLVED that:

 

1. 
   The official be, invited to report on the programme for the remainder of the backyard closures and the funding model thereto, to the July Subcouncil meeting.

 

Action: Secretariat