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Subcouncil resolution details

Subcouncil resolution details

Subcouncil 20

Agenda item no

20SUB 7/6/2020 SM

Subject

MATTERS RECEIVING ATTENTION

Meeting date

Thursday, June 18, 2020

Resolution

Not available

Date closed

Not available

Resolution details

MATTERS RECEIVING ATTENTION

1. Progress Report on Retreat PTI

Mr Richard White reported that he spoke to Mr Lee van Der Berg and was informed that due to the Lockdown he was unable to meet with the taxi associations. He will attempt to meet with them under Level 3 although meeting with them was virtually impossible.

Noted

Action: Lee van Der Berg & Richard White

2. Motion of Exigency: Problem Building: 37 5th Road, Heathfield (Erf 80517) Submitted by Cllr Southgate

Mr Richard White, Subcouncil Manager, reported that Cllr Southgate met with the Mayor and the community to discuss this case on 15 June 2020. The Mayor then met with the officials and should have feedback by 19 June 2020.

Noted

Action: Richard White

3. Update on CCTV Cameras

Mr Richard White, Subcouncil Manager, reported that he spoke to the Legal Advisor yesterday, and was assured that the legal opinion would be forwarded to him last night, nothing has arrived thus far. He said that it should arrive within the next 36 to 48 hours. A meeting will then be convened with Legal Services, Barry Schuller and Councillors where the legal opinion and its implications will be unpacked.

Cllr Southgate enquired where the monitoring/link-up of the cameras in Ward 72 was done. He said that some were linked to Grassy Park and others elsewhere. He was trying to assess the effectiveness of the cameras in his Ward.

Mr White advised that he will be communicating with Mr Schuller after the meeting and will follow-up on the enquiry.

RESOLVED TO RECOMMEND

a) Subcouncil 20 notes the discussion regarding the legal opinion.

b) Subcouncil 20 notes the enquiry about the link-up/monitoring of cameras in Ward 72.

Action: Richard White & Barry Schuller

4. Motion: Removal of Claremont Road Schemes – Harfield and Thomas Roads, Wilderness and New Road

Mr Richard White, Subcouncil Manager, reported that this matter was on track and that a report was expected for the July Subcouncil meeting.

Noted

Action: Richard & Johan Meyer

5. Business to be Visited More Frequently Regarding Non-Compliance: Nice ‘n Sweet Bakery

Mr Richard White, Subcouncil Manager, reported that he spoke to the Building Inspector and was informed that the matter was at Court, they were waiting on a date when the case will be heard.

Cllr Southgate advised that there has been a change of ownership, new stacking system has been installed, the building now consisted of a bakery and takeaway section. He enquired whether the Subcouncil Manager was aware of these changes and the reasons for the Court case.

Mr White indicated that he was not aware of the changes and that a site inspection can be arranged. He said that he assumed that the Court Case was for the lack of Planning Approvals.

Cllr Southgate requested that the report back be more detailed due to all the developments that has taken place at this property.

RESOLVED TO RECOMMEND

a) Subcouncil 20 notes the contents of the discussion.

b) Subcouncil 20 endorses that a more detailed report back be submitted at the next Subcouncil meeting.

c) Subcouncil 20 notes that a site-inspection be arranged before the next Subcouncil meeting.

Action: Richard White

6. Wynberg ACT and MURP CBD & PTI: Plan of Action

Mr Richard White, Subcouncil Manager, reported that the roads have been resurfaced and funding has been committed.

The Chairperson said that the parking area in Brodie Road, needed to be sorted and that a quarterly report on the MURP project be submitted to the Subcouncil.

The next meeting is scheduled for Monday, 22 June 2020.

Resolved to Recommend

a) Subcouncil 20 notes the feedback provided.

b) Subcouncil 20 endorses that the parking area in Brodie Road needs to be sorted out.

c) Subcouncil 20 notes that a quarterly report be submitted on the MURP project.

Action: Richard White

7. Re-opening of the Retreat Drop-Off Facility, Tenth Avenue, Retreat

Mr Richard White, Subcouncil Manager, reported that he spoke to an Official and was told that they hoped to open the facility by 1 July 2020. The contractor was busy working on the snag list.

The Chairperson and Cllr Southgate enquired whether it will be the official opening because the public should be informed thereof.

Cllr Brunette said that there should be a media release as the facility served a very large community.

Cllr East suggested that the Subcouncil wait until the facility opened before publishing a media release.

Resolved to Recommend

Subcouncil 20 endorses that once the facility has been opened, a media release to be published by Solid Waste informing the community that the facility is operating.

Action: Richard White; Trevor Carrol

8. City-Owned Properties Administered by Property Management in Subcouncil 20

Mr Richard White, Subcouncil Manager, reported that this matter has been resolved.

Cllr Southgate stated that even though a list of properties was circulated to Councillors, there has been calls for an ongoing report for Councillors to exercise their oversight role in these matters.

The Chairperson advised that there are 2 issues, namely:

• Problematic properties
• Councillors to peruse the list and identify any problem properties and bring it to the attention of the officials.

Cllr Southgate said that there was a property in Retreat, called “Constantia High” and during the recent storm he was badgered by the lessee about the ceiling that was about to collapse. On contacting Property Management, he was informed that this property was not habitable and that it was to be condemned. The Department was struggling to contact the lessee.

The Chairperson advised that this was an example of where the officials and Councillors had to work together to alert the Subcouncil about such matters.

Cllr Brunette requested that when a list is submitted to Councillors it be in suburb sequence.

Resolved to Recommend

a) Subcouncil 20 notes the contents of the discussion.

b) Subcouncil 20 notes that Councillors and Officials to work together and alert the Subcouncil about problematic properties on the register of Property Management.

c) Subcouncil 20 endorses that a progress report be submitted to the Subcouncil

d) Subcouncil 20 notes that lists of properties be in suburb sequence.

Action: Richard White, Isaac Martin; Wilson Baartman

9. Motion of Exigency: Vacant Erf on the Corner of Dunluce Avenue and Iman Haron Road, Claremont

Mr Richard White, Subcouncil Manager advised that this matter has been resolved.

The Chairperson advised that the item can be removed from the MRA list.

Noted

Action: Brigitte Francis

10. Motion of Exigency: Transport Regulations to be informed of new developments and NMT Routes on Undeveloped Land to Accommodate the Planning of Embayments for Taxi Operators

Mr Richard White, Subcouncil Manager, reported that he spoke to officials and was told that they had engaged with the departments and reached an agreement that all the units in the various departments will be allowed to comment to prevent a similar matter from occurring.

The Chairperson advised that a formal report on the matter was required as a point of reference.

Cllr Brunette said that with the new road upgrade in De Waal Road, it was important, all other Wards in the Metro was experiencing the same problem.

Resolved to Recommend

Subcouncil 20 endorses that a formal report be submitted to the next Subcouncil Meeting.

Action: Richard White

11. Motion of Exigency: Request that all Departments that Impact on the Outcome of a Development Application or Lease of City-Owned Property to Notify Environmental and Heritage Management Department About the Developing Application so that an Official Can Consider Whether there is an Impact on a Heritage Resource

Mr Richard White, Subcouncil Manager, reported that he spoke to the parties and was informed that when there is a Lease, Heritage will be commenting thereon.

The Chairperson requested that the matter be removed from the MRA Report.

Noted

Action: Brigitte Francis.

12. Leases of Sports Clubs Managed by Property Management and Recreation and Parks, Attendees to be Senior Officials from All Relevant Departments, Ward Councillors and Subcouncil Manager

Mr Richard White, Subcouncil Manager, reported that the Departments were working on the Leases, the Lockdown also delayed the process. This was a work-in-progress.

Cllr Southgate stated that a time-frame should be determined because the situation was becoming urgent and without a time-frame, the matter will drag on. He said that information on Leases was requested for specific clubs.

Cllr Bew added that if staff worked remotely, there was no reason for delays. Without Leases clubs are struggling to obtain sponsorship.

Mr White said that he will engage with the Department again and have a response at the next meeting.

RESOLVED TO RECOMMEND

Subcouncil 20 notes that a more detailed feedback will be provided at the July meeting.

Action: Richard White & David Dunn.

13. Request for Subcouncil 20 to Support the Motion for the City’s Public Participation Unit to Commence a Public Participation Drive for a Proposed Renaming of Grace Road located in Claremont (off Claremont Avenue)

Mr Richard White, Subcouncil Manager, reported that due to the Lockdown, the
Department was unable to conduct any public participation in this regard. Under
Level 3 of Covid 19, gatherings are still prohibited. The situation will be monitored.

Noted

Action: Brigitte Francis.

14. Progress Report on the Proposed Amendment of the Claremont Informal Trading Plan

Mr Richard White, Subcouncil Manager, reported that due to Lockdown, no public participation could be undertaken. The next step is to have an Open Day where maps of the locations for informal trading will be on display and comments can be made by the public and informal traders.

He said that under level 3 and social distancing, the Open Day will be planned.

Resolved to Recommend

Subcouncil 20 endorses that the Open Day with social distancing will be planned.

ction: Richard White

15. List of Problem Buildings – Subcouncil 20

Mr Richard White, Subcouncil Manager, reported that staff of the Problem Building Unit was working remotely due to positive Covid 19 infections. Report will be submitted to the July meeting.

Cllr Southgate said that he was informed by an official that the Unit was unable to function due to limited human capacity. He also said that with the amount of funding being allocated to Safety and Security, could additional staff be dedicated to this unit (PBU). Due to hardship the number of problem buildings in the City was also increasing. The capacity regarding the staff
compliment should be improved in order for good governance to prevail.

Cllrs Brunette, Bew and East concurred with Cllr Southgate regarding the staff contraints. They enquired whether the staff was being sent to hot spots, or were they dedicated to the PBU, clarity was requested on this aspect. The property in Mile-End Road, Diep River was boarded up as the squatter community living there was increasing and becoming problematic. Cllr Bew said that she heard that both Units has shut down due to positive Covid 19 cases. The email responses are also “out of office” messages.

Ald Rau proposed that a presentation be requested from the Unit on the amendments to the By-law and in terms of Legislation what can be achieved.

Cllr Southgate supported the proposal. He said that at a public engagement attended by the Mayor, the amended By-Law was mentioned but he cautioned that there are still stringent legal processes that has to be followed.

The Chairperson requested that the Subcouncil Manager, follow-up the concerns
raised by the Councillors in respect of problem buildings and the issues raised.

Resolved to Recommend

a) Subcouncil 20 endorses that a presentation be given to the Subcouncil on the amendments to the By-law and in terms of legislation what can be achieved.

b) Subcouncil 20 requests clarity on whether the staff are dedicated to the PBU or are they also deployed to hotspots.

Action: Richard White

16. Motion of Exigency: Request That Other Spheres of Government to Take
Responsibility for its Problem Buildings and Buildings with Problems and to Secure Those Properties (Motion Submitted by Cllrs Southgate and Bew)

Cllr Southgate stated that this item overlapped with the previous item (15).

Emanating from the discussions, it was established that vacant land, problem
properties and Provincial and National Properties were all addressed in the
amended By-Law.

The Chairperson said that in Ward 59, the Republic of Ciskei owned a property since 1994. The property was dilapidated, the pool a breeding ground for mosquitoes, security was on site, the rates were paid on time and Council did nothing to improve the property. .

Cllr Southgate said that a report should have been submitted to the March meeting, if staff are working remotely, the report should be written already.

Resolved to Recommend

a) Subcouncil 20 endorses that the Subcouncil Manager follows up problem building belonging to Provincial and National Government.

b) Subcouncil 20 endorses that a report on this matter be submitted to the July meeting.

Action: Richard White

17 Renewal of Extension Of Liquor Trading Hours Application: In Respect of: WCP36872/B:- RJ's Liquors, Erf 66550, 36 Main Road, Wynberg (Off Consumption - Sundays)

Mr Richard White, Subcouncil Manager, reported that a site inspection was conducted on 13 March 2020.

The report is on the Agenda under item 20SUB44/6/2020.

Item to be removed from the MRA Report.

Noted

Action: Brigitte Francis.

18. Issues Relating to Nature Reserves and Conservation Areas

Mr Richard White, Subcouncil Manager, reported that he was advised that Die Oog and Meadowridge Common in Ward 73 are both conservation areas.

Item to be removed from the MRA Report.

Noted

Action: Brigitte Francis.

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