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Subcouncil resolution details

Subcouncil resolution details

Subcouncil 20

Agenda item no

20SUB 13/2/2020

Subject

MATTERS RECEIVING ATTENTION

Meeting date

Wednesday, February 19, 2020

Resolution

Not available

Date closed

Not available

Resolution details

MATTERS RECEIVING ATTENTION

1. Progress report on Retreat PTI

Mr Richard, Subcouncil Manager, reported that officials were supposed to have met on Monday 17 February 2020 but due to the shooting of the Westlake Taxi Association Chairperson, the meeting has been postponed to Monday, 24 February 2020.

Resolved to Recommend

Subcouncil 20 notes that a meeting will be held on Monday, 24 February 2020.

Action: Richard White & Brigitte Francis

2. Motion of Exigency: Problem building 37 5th Road, Heathfield (Erf 80517) Submitted by Kevin Southgate

Mr Richard, Subcouncil Manager, reported that a site visit was conducted on 12 February 2020 with Health, Problem Buildings Unit and Law Enforcement.

Cllr Southgate reported that all the photos has been sent to the Mayor’s Office and a site inspection was requested.

The matter was also escalated to the MEC for Social Development as there is a minor child on the property. It was requested that the Department send a Social Worker to the property to do an assessment.

Resolved to Recommend

1. Subcouncil 20 supports Cllr Southgate’s request for a Social worker to visit the property to do an assessment in terms of the minor child.

2.Subcouncil 20 supports Cllr Southgate’s request that the Mayor accompanies him on a site visit for a site visit at the problem building located at 37 5th Road, Heathfield.

Action: Cllr Southgate & Brigitte Francis

3. Update on CCTV Cameras in Subcouncil 20

Director Barry Schuller was present for this item.

He alluded that the matter was still with Legal Services. Navic has stated that since 1 November 2019 until 31 January 2020 there were 3 627 250 readings on cameras located within this Subcouncil. All the alerts are posted on the CVIC group. The total number of verified alerts against the SAPS database from investigating officers for the same period is 13 730. Of the 3 million cars that were scanned 13 730 were flagged for some unlawful action, alluding to 132 alerts per day. The verified alerts took 45 seconds to be posted to the WhatsApp groups.

Although alerts were sent through to CVIC, instructions were given not to act on the alerts.

The Chairperson requested that Director Schuller provide the name of the individual who instructed the neighbourhood watches not to act on the alerts.

Director Schuller advised that he will contact the sender of the email to ascertain the name of the person who gave the instructions to CVIC.

Cllr Bew mentioned that no alerts have been received from the cameras at Constantia Village, Virgin Active Constantia, Gabriel Road and Plumstead Main Road. This has resulted in the Plumstead Neighbourhood Watch Executive to step down.

Director Schuller stated that the matter is with Legal Services, therefore he was unable to comment any further.

Resolved to Recommend

Subcouncil 20 supports the Chairperson’s request that Director Schuller provide the name of the individual who instructed the CVIC group not to act on alerts that were provided.

Action: Richard White; Barry Schuller; Brigitte Francis

4. Motion: Removal of Claremont Road Schemes – Harfield & Thomas Roads, Wilderness Road and New Road

Mr Richard, Subcouncil Manager, reported that feedback would be provided at the March 2020 Subcouncil meeting.

Resolved to Recommend

Subcouncil 20 noted that feedback will be provided at the March Subcouncil meeting.

Action: Brigitte Francis


5. Businesses To Be Visited More Frequently Regarding Non – Compliance: Nice and Sweet Bakery

Mr Richard, Subcouncil Manager, reported that this matter will be going to Court on 4 March 2020.

Cllr Southgate advised that the official reported that they have engaged with the Prosecutor. It was indicated that the Business will be issued with a R6 000 fine. The owners of the business are happy to pay the fine and to continue trading.

He advised that only Fire and Rescue Services have the authority to shut down the business. On the site inspection a suspicious gas connection was observed. He also pointed out that Environmental Health was the only Department to issue a notice.

Resolved to Recommend

Subcouncil 20 recommends that the Fire and Rescue Department conducts a site visit at Nice and Sweet Bakery to advise if they are compliant with Fire Regulations.

Action: Richard White & Brigitte Francis

6. Wynberg Act and MURP CBD & PTI: Plan of Action

Mr Richard, Subcouncil Manager, reported that the last meeting was held on 4 February 2020 and the next meeting will be held on 3 March 2020.

Noted

Action: Brigitte Francis

7. Re-opening of the Retreat Drop-off Facility, Tenth Avenue, Retreat

Mr Richard, Subcouncil Manager, reported that a site meeting was conducted on 17 February 2020. The date anticipated for re-opening will be towards the end of March 2020 or early April 2020.

There are 4 issues of which water and electricity connection on site is the biggest concern. The Councillors present at the site inspection advised the officials that if political assistance was required, they should not hesitate to contact them.

Cllr Southgate mentioned that on the day of the site inspection, a poster was displayed informing the public of an alternative site and that the facility will re-open on 20 March 2020. Since the closure of the facility, this was the first time signage was displayed informing the community of the situation.

Resolved to Recommend

Subcouncil 20 notes the content of the discussion.

Action: Brigitte Francis


8. City-Owned Properties Administered by Property Management in Subcouncil 20

Mr Richard, Subcouncil Manager, reported that this item is on the agenda.

The Chairperson requested that this be filtered into Wards and Suburbs for easier perusal.

Resolved to Recommend

Subcouncil 20 requests that the matter be discussed in conjunction with the report on the agenda.

Action: Richard White

9. Motion of Exigency: Vacant Erf On The Corner Of Dunluce Avenue and Imam Haron Road, Claremont

Mr Richard White, Subcouncil Manager, informed the meeting that Transport
Department has agreed to repair the fence.

Cllr Cottle requested that more vegetation be removed and that the fence be repaired. Item to remain on the MRA report until the aforementioned has been addressed.

Noted

10. Motion of Exigency: Transport Regulations to be Informed of New Developments and NMT Routes on Undeveloped Land to Accommodate the Planning of Embayments for Taxi Operators

Mr Richard White, Subcouncil Manager, reported that an email was received advising that Mr Marlon Botha is the Regional Co-ordinator for Transport Planning and that the Department commented on all applications. Officials will take into consideration traffic regulatory requirements.

Mr Lee van Der Berg advised him that his Department enforced traffic regulations and where it was non-existent, the Department should be able to comment. The matter was on-going.

Cllr Brunette commented as follows:

• she was disappointed at the response.
• Mr Botha assessed new applications before development took place and commented on the proposals submitted by an applicant.
• Transport Regulations also needed to assess and comment on applications.
• The Mayco Member: Transport, has been requested to expedite this process.
• nternal commenting was very important when assessing transport needs at shopping malls.

Noted

Action: Richard White

11. Motion of Exigency: Request that all Departments that Impact on the Outcome of a Development Application or Lease of City-Owned Property to Notify Environmental and Heritage Management Department About the Developing Application so that an Official Can Consider Whether There is an Impact on a Heritage Resource

Mr Richard White, Subcouncil Manager, reported that he received an email about this subject.

Cllr Cottle said that the visit to Bridge Court was as a result of the report and the impression was that the dwelling was not habitable. On visiting the property, ornate fittings were observed yet it was not mentioned in the report. However, the email stated that both sections considered all heritage aspects when drafting a lease.

Cllr Brunette reiterated that with the Policies, in theory heritage issues were considered but not practiced when the visit was conducted. In future this aspect should be monitored when considering leases.

The Chairperson said that when a lease was considered and heritage issues were known to be linked to the property, it should be mentioned in the report.

Cllr East was of the opinion that there should be a MOU between the two departments to ensure that heritage issues be commented on, making it a requirement instead of discretion. It will also ensure a positive outcome.

She also requested that Heritage provide a list of dwellings/properties that were known to have heritage characteristics that should be taken into account when considering a lease.

Members agreed that Heritage should have a register of the aforementioned properties with heritage characteristics.

Resolved to Recommend

1. Subcouncil 20 requests that Heritage provide a list of dwellings/properties that are known to have heritage characteristics that should be taken into account when considering a lease.

2. Subcouncil 20 supports that a MOU between Heritage and Property Management be implemented to ensure that heritage issues are addressed and commented on.

Action: Richard White

12. Workshop: Leases of Sports Clubs Managed by Property Management and Recreation and Parks, Attendees to be Senior Officials from All Relevant Departments, Ward Councillors and Subcouncil Manager

Mr Richard White, Subcouncil Manager, informed the Meeting that a Workshop Was scheduled on 21 February 2020.Property Management and Recreation staff will be attending.

Noted

Action: Richard White

13. Request for Subcouncil 20 to Support the Motion for the City’s Public Participation Unit to Commence a Public Participation Drive for a Proposed Renaming of Grace Road located in Claremont (off Claremont Avenue)

Mr Richard White, Subcouncil Manager, reported that this Motion has been raised with the Public Participation Unit, engagement with the community will proceed. He said that it was a sensitive matter and should be addressed in that manner.

Noted

Action: Richard White

14. Progress Report on the Proposed Amendment of the Claremont Informal Trading Plan

Mr Richard White, Subcouncil Manager, reported that Ms Janice Adams has been in contact with the Chairperson, informing him of progress. The mapping should be completed by 12 March 2020, thereafter maps will be made available and the Open Day will follow. Feedback will be provided at the next Subcouncil Meeting.

Noted

Action: Janice Adams & Richard White

15. List of Problem Buildings – Subcouncil 20

Mr Richard White, Subcouncil Manager, advised that he will request an updated list in Ward Order for the April Subcouncil meeting.

Noted

Action: Richard White & Clinton Overmeyer

16. Motion of Exigency: Request That Other Spheres of Government to Take
Responsibility For its Problem Buildings and Buildings with Problems and to Secure Those Properties (Motion Submitted by Cllrs Southgate and Bew)

Mr Richard White, Subcouncil Manager, reported that this matter has been escalated to senior officials and a report back will be provided at the March 2020 Subcouncil Meeting.

Noted

Action: Richard White

17. Disaster Risk Management: Issues Raised at the Subcouncil Meeting Related to Load Shedding

Mr Richard White, Subcouncil Manager, reported that he received feedback from DRM and circulated the document.

The Chairperson advised that the document is confidential and should not be distributed further.

Matter to be removed from the MRA Report.

Noted

Action: Brigitte Francis

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