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Subcouncil resolution details

Subcouncil resolution details

Subcouncil 7

Agenda item no

07SUB 5/5/2019

Subject

MATTERS RECEIVING ATTENTION

Meeting date

Monday, May 20, 2019

Resolution

Not available

Date closed

Not available

Resolution details

07SUB 05/05/19 MATTERS RECEIVING ATTENTION
Delegation No: 1(1)

(1) 07SUB19/09/17 OUTCOME OF THE FEASIBILITY STUDY IN RESPECT OF THE OPTIMISATION OF ERF 699, DURBANVILLE AT PAMPOENKRAAL LANE
Delegation No: 10(1)

Cllr Uys reported that the kiosk was a welcome addition to the facility and would be an asset when hosting events. She expressed her concern that no staff provision had been budgeted for at this facility and requested that this be urgently escalated to the Office of the Director : Recreation & Parks.

It was also requested that an urgent meeting be convened with the relevant officials to discuss the appointment of a service provider (lease) and availability of the facility to the community as soon as possible.

Cllr Uys also indicated that some maintenance work had to be completed inside the facility.

UNANIMOUSLY RESOLVED

a. That an urgent meeting be arranged with the relevant officials to discuss the appointment of a service provider and lease proposals for Erf 699, Pampoenkraal Lane.

b. That the omission to budget for staff for this facility be escalated to the Director: Recreation & Parks.

c. That every effort be made to make the facility available to the community as soon as possible.

ACTION: RHEINHARDT VAN WIJK / NORMA NONKONYANA / VINCENT BOTTO
cc Nondumiso Mgija / Carin Viljoen

(2) 07SUB22/03/18 MOTION OF EXIGENCY: COUNCIL BUILDING REQUIRED FOR STREET PEOPLE PROGRAMME
Delegation No: 1(1)

It was noted that an alternative proposal from a NGO to work with street people was being considered at present for a council facility in the CBD and that due process was being followed w r t the prescribed lease process. Cllr Uys expressed serious concern w r t the delays with this matter and indicated that she would take this up with the Executive Director: Economic Opportunities & Assets.

UNANIMOUSLY RESOLVED

a. That it be noted that an alternative proposal from a NGO to work with street people was currently being considered for the lease of a council facility in the CBD area and that due process was being followed.

b. That Cllr Uys discuss the undue delays in this matter with the Executive Director: Economic Opportunities and Assets.

ACTION: GERDA DU PLESSIS / RUBY GELDERBLOEM
CC : Cllr Theresa Uys

(3) 07SUB08/05/18 LIBRARY AND INFORMATION SERVICES: QUARTERLY ACTIVITY REPORT FOR THE PERIOD 1 JANUARY TO 31 MARCH 2018 (Fencing around Durbanville Library area)
Delegation No: 1(1)

Claudia Truter was present for the item and provided the following feedback:

Repositioning of existing Fencing:
Quote received & forwarded to Willem Myburgh to allocate & commit funding of R176,916.44 (excl VAT). Awaiting confirmation of commitment. Project Manager to be confirmed.

Additional Parking Bays:
LIS, Dairmaid Wessels, received the cost estimate from Integrated Transport Portfolio. The proposed expansion of the parking area adds up to ± R 400 000 (Including 15% Contingencies, Excluding VAT).

Councillors expressed the need for this matter to be escalated to EMT as this is a transversal matter, which is not being effectively addressed due to a silo approach. The safety of children along Oxford & Koeberg Rds as well as the parking shortage in the CBD and in front of the building demanded urgent attention.

UNANIMOUSLY RESOLVED

(a) That the quotations for the upgrading at the Durbanville Office Complex BE NOTED :

1.1. Repositioning of fence : R176,916.44 (excl VAT)
1.2. Extension of parking area : ± R 400 000 (Including 15% Contingencies, Excluding VAT)

(b) That it BE NOTED that Recreation and Parks will make the operational funding available to reposition the fence in this financial year on the basis that the work must be completed by 30 June 2019.

(c) That it BE NOTED that sufficient fencing material is available for the project as existing fencing will be moved and remaining fencing from a previous project will be added to complete the project.

(d) That it BE NOTED that Recreation and Parks does not have capacity to manage this project and that Facilities Management has indicated that Library Services will be appointing a project manager for this purpose.

(e) That it BE NOTED that no funding is currently available to extend the parking area in front of the library once the fence has been relocated to create the additional space.

(f) That an urgent meeting BE ARRANGED with all roleplayers to discuss the timelines and the way forward.

(g) That the matter BE ESCALATED to the Executive Management Team to ensure that a transversal approach to this project is achieved and responsibilities and budget assigned where necessary.

ACTION: CLAUDIA TRUTER / NINNIE STEYN / VINCENT HARRIS/ FREDDIE PRINCE
cc: Martin Stander / Alan Pharo


(4) 07SUB17/10/18 DURBANVILLE PUBLIC TRANSPORT INTERCHANGE: FACILITY MANAGEMENT & MAINTENANCE PLAN
Delegation No: 1(1)

It was reported that the next transversal working group meeting was scheduled for 28 May 2019.

UNANIMOUSLY RESOLVED

That Director Robberts and Wayne Aldridge be invited to the next Transversal Durbanville PTI Meeting on 28 May 2019 to address law enforcement challenges as well as officials from MURP to provide input on a possible Urban Local Economic Precinct.

ACTION: CARIN VILJOEN
cc: Petrus Robberts/ Wayne Aldridge/ Monwabisi Booi/ Alastair Graham

(5) 07SUB20/02/19 PROPOSED LEASE OF PORTION OF CITY OWNED LAND, BEING PORTION OF ERF 474 DURBANVILLE, SITUATED AT KING STREET, DURBANVILLE: SOUTH AFRICAN SCOUTS ASSOCIATION OF SOUTH AFRICA - DURBANVILLE / KRAAIFONTEIN SCOUT GROUP: 019-215 NPO
Delegation No: 1(1)

It was noted that a site meeting was held on 2 April 2019. The findings of the inspection have been communicated to the lessee. The lessee has to address the matters raised within the maintenance plan that must be submitted within three months from signing the lease agreement.

It was further noted that a Fire and Safety inspection was also undertaken at the property. The findings of this inspection were also communicated to the lessee. The lessee is required to deal with any matters raised in the Fire and Safety report.

Cllr Uys requested that a follow-up inspection be conducted together with Gerda du Plessis to assess compliance in terms of the snag list that was compiled.

UNANIMOUSLY RESOLVED

That a follow-up inspection of Erf 474, King Street, Durbanville BE ARRANGED to assess compliance of the lessees with the snag list which was compiled after the previous inspection.

ACTION: GERDA DU PLESSIS / CARIN VILJOEN

(6) 07SUB06/03/19 MOTION BY CLLR THERESA UYS: RESERVATION OF PROPERTIES FOR INCLUSION INTO THE DURBANVILLE PTI - ERF 6588-RE
Delegation No: 1(1)

It was noted that the circulation process for the reservation of these properties was underway.

UNANIMOUSLY RESOLVED

a. That it BE NOTED that the reservation process for inclusion of the POS’s into the Durbanville PTI, Erf 6588-re, was underway.

b. That the matter BE REMOVED from the MRA list and monitored at the Transversal Working group Meetings.

ACTION: PIETER STRUMPHER / CARIN VILJOEN

(7) 07SUB 07/03/19 UITKAMP WETLAND NATURE RESERVE
Delegation No: 1(1)

UNANIMOUSLY RESOLVED

That this item BE REMOVED from the Matters Receiving Attention schedule as the matter will be reported on under agenda item 07SUB 07/05/19.

ACTION: ELMALEEN DU PLESSIS / NICOLETTE SMIT

(8) 07SUB 09/03/19 REPORT ON WATERBOK CRESCENT: PUBLIC PARTICIPATION FEEDBACK ON POSSIBILITY OF A ONE-WAY
Delegation No: 5(4)

UNANIMOUSLY RESOLVED

That this item BE REMOVED from the Matters Receiving Attention schedule as the matter will be reported on under agenda item 07SUB 11/05/19.
ACTION: ELMALEEN DU PLESSIS / NICOLETTE SMIT

(9) 07SUB 10/03/19 LAW ENFORCEMENT MONTHLY REPORT FOR AREA NORTH FOR FEBRUARY 2019
Delegation No: 1(1)

UNANIMOUSLY RESOLVED

a. That it BE NOTED that a chart reflecting the stats as requested by the Subcouncil are being submitted with the monthly reports.

b. That the item BE REMOVED from the Matters Receiving Attention Schedule.

ACTION: ELMALEEN DU PLESSIS / NICOLETTE SMIT

(10) 07SUB 12/03/19 REPORT ON ACTIVITIES FOR TRAFFIC SERVICES FOR THE MONTH OF JANUARY 2019: SUBCOUNCIL 7
Delegation No: 1(1)

UNANIMOUSLY RESOLVED

a. That it BE NOTED that the speed infringements as requested by the Subcouncil are being reported on with the monthly reports.

b. That the item BE REMOVED from the Matters Receiving Attention Schedule.

ACTION: ELMALEEN DU PLESSIS / NICOLETTE SMIT

(11) 07SUB 16/03/19 COMMUNITY SERVICES AND HEALTH DIRECTORATE: 2018/19 SECOND QUARTER'S PROGRESS REPORT ON CITY HEALTH PERFORMANCE: AREA NORTH - NORTHERN SUB DISTRICT
Delegation No: 1(1)

UNANIMOUSLY RESOLVED

That this item BE REMOVED from the Matters Receiving Attention schedule as the matter will be reported on under agenda item 07SUB 24/05/19.

ACTION: ELMALEEN DU PLESSIS / NICOLETTE SMIT

(12) 07SUB 19/03/19 PROPOSED LEASE OF A PORTION OF CITY OWNED LAND, BEING A PORTION OF ERF 16118 BELLVILLE (A PUBLIC OPEN SPACE), SITUATED AT RAY CLOSE, EVERSDALE, BELLVILLE: ALBERT JOHANNES AUCAMP VAN DER WALT
Delegation No: 10(1)

UNANIMOUSLY RESOLVED

a. That it BE NOTED that a presentation in respect of the leases of Council Property where building transgressions occur will be done during the activity day session on 20 May 2019.

b. That it BE NOTED that the additional comments with regard to the Planning Bylaw will be considered when public participation is done on possible amendments.

c. That the item BE REMOVED from the Matters Receiving Attention Schedule.

ACTION: ELMALEEN DU PLESSIS / NICOLETTE SMIT

(13) 07SUB 25/03/19 APPLICATION FOR EXTENSION OF LIQUOR TRADING HOURS (02:00 TO 04:00) FOR ON-CONSUMPTION PREMISES IN RESPECT OF: WARD 21 – STONES BELLVILLE
Delegation No: 4(2)

It was noted that the matter was dealt with under subdelegated authority and reported on under item 07SUB29/05/19.

UNANIMOUSLY RESOLVED

That this item BE REMOVED from the Matters Receiving Attention schedule as the matter will be reported on under agenda item 07SUB 29/05/19.

ACTION: ELMALEEN DU PLESSIS / NICOLETTE SMIT


(14) 07SUB 31/03/19
CONSIDERATION OF A REVISED INFORMAL TRADING PLAN FOR DURBANVILLE
Delegation No: 3(2)

The comment from Local Area Development re the draft Bylaw requests was noted. It is understood that any additional changes to the draft would trigger another public participation process. However, councillors expressed concerns that corrections that was made during initial discussions had not been incorporated in the latest draft. Since it is the intention to also include the proposed Old Oak Craft Market site in the Bylaw, it was proposed to put the process on hold until such time as the feasibility study for the latter site had been concluded.

UNANIMOUSLY RESOLVED

That the approval of the revised draft Informal Trading Plan BE HELD IN ABEYANCE until such time as the feasibility study on the proposed Old Oak Craft Market site had been concluded, which is a project on the Ward 21 Ward Allocation budget for 2019/20.

ACTION: VALENCIA JANUARY / HANIEF TISEKER
cc : Zolile Siswana

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