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Apply for the Humanitarian Relief Programme

Registered non-profit and public benefit organisations can partner with the City to provide food relief services to vulnerable communities.

About

We provide food relief services to people in vulnerable communities, who have been severely affected by the Covid-19 pandemic.

We do this by partnering with a number of local organisations to help us distribute the food. If your Non-profit Organisation (NPO) or Public Benefit Organisation (PBO) has experience in either or all of the following, we want to hear from you:

the direct preparation distribution of cooked meals to vulnerable communities; and/or
the distribution of raw products and the direct supervision of community based organizations preparing and distributing cooked meals; and/or
the provision of food parcels to individual households. Each parcel of food may not exceed R400 per household.

Requirements

To qualify, your NPO or PBO must be:

registered;
have at least three months’ experience operating soup/food kitchens and providing nutritional, well-balanced meals to vulnerable communities/beneficiaries; and
able to provide a track record of successful operations and details of communities or beneficiary groups previously served.

Apply

Please note

Applications closed at 16:00 on Monday, 1 March 2021.

Step 1: Download and complete the following forms:

The following documents must be included in your application:

Document checklist:
1.	Completed application form (Annexure 1), as well as business and project plan (Annexure 2).
2.	City’s Supplier Database number. Organisations must be registered on the City's supplier database.
3.	National Treasury Supplier Database registration number e.g. MAAA0524789.
4.	A signed copy of the organisation’s constitution, initialled on each page.
5.	Proof of bank account details (not older than three months from 1 November 2020 and stamped by the bank).
6.	List of your organisation’s bank account signatories issued by the bank.
7.	Latest annual financial statements (if the amount you are applying for is more than R50 000).
8.	An income and expenditure statement as tabled at your last annual general meeting (if the amount you are applying for is less than R50 000).
9.	A copy of your organisation’s latest up-to-date municipal account. If the organisation's account is in arrears, they can arrange a payment plan with our Revenue Department.
10.	If the organisation is renting property, the owner (lessor) of the property must be up-to-date with their municipal account payments.
11.	If the organisation is registered as a VAT Vendor, it must submit a zero-rated tax invoice which includes the City’s VAT number 4500193497.
12.	A valid Tax Compliance Status certificate including a SARS-issued TAX PIN.
13.	A valid NPO/PBO certificate.
14.	Certified copies of board members’/management committees members’/board of directors’ identity documents, or certified copies of IDs of the chairperson and treasurer of the organisation.
15.	Minutes of the organisation’s annual general meeting – not older than 18 months (the oldest date being 1 July 2019)
16.	A copy of the organisation’s Certificate of Acceptability for food handling, issued by the City’s Health Department.

Step 2: Submit your application, together with all supporting documents to admin.hrp@capetown.gov.za.

We will not consider any applications that do not comply with the following conditions:

All of the above-listed documents must be completed and submitted before the closing date. Late submissions will not be accepted.
Adherance to the City’s Grant in Aid Policy.
The identification of the specific geographic locations within the wards targeted for intervention.
The requirements of the Municipal Financial Management Act, Act 56 of 2003

The selected organisations will be required to enter into a Memorandum of Agreement/Special Delivery Agreement with the City, based on specific community needs. The organisations will also need to comply with the stipulated monitoring and reporting requirements.

Contact us

Submit your enquiries in writing to admin.hrp@capetown.gov.za.

Document downloads

1. Humanitarian Relief Programme 2020/21 - Annexure A1 - Application Form
  18/08/2020, Application form - 293.3 KB
2. Humanitarian Relief Programme 2020/21 - Annexure A2 - Business and Project Plan
  12/02/2021, Application form - 379.6 KB

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