Subcouncil 14

Resolution detail

Cllr Adams said he would like the officials for the Athlone TCC Upgrade to be invited in the next meeting as he will need more information regarding the project scope and the commencement date of the project. He also mentioned the in the last sub council meeting the official from water waste plant said she will send an email regarding the contact person for the cleaning of the overgrowing and the fencing that need to be done. Mr. Daniels said that the AED sent an apology he forgot to mention earlier. Cllr Nikelo said that all project managers should attend Subcouncil meetings. Mr. Daniels said that the item was tabled in the activities day meeting and it is going to be confusing officials in inviting them in the same meeting whilst they have reported in the activities day meeting it seems like a duplication, he understands that Councillors have questions.Cllr Nikelo said that officials should attend activities day meeting when they have apology to attend sub council meeting. Mr. Lategan said that all the traffic calming projects are in progress as they had to change from last tender 142Q expired in November and they are using 309Q and in the process of appointing contactors at the moment as soon as they are done with appointment they will get a program from the contractor and revert back to Councillors for all traffic calming projects. He said that this will be done before the end of the financial year. Mr. Kahla said that all the projects in ward 49 he has requested a quotation from OHS consultant the new tender requests that they have a consultant and this was submitted last week. He said that the project will be for two weeks and will be completed before the end of March. He mentioned that the quotation was sent to the councilors office and will also have e meeting with the councilor regarding the park equipment, the quotation for the park furniture will also be sent to the councilor. Cllr Nqavashe said that the we are approaching the financial year end and the funds were allocated in July and the feedback from project managers is that the tender expire in November, during July till November what is the hold in implementing the projects. Mr. Kahla said that 309Q was active in December and 142Q was a transversal tender from RIMS department and the internal tender was not available which was planned. Cllr Nqavashe said that they need to have a meeting with contract management in getting feedback and blockages as some of the issues can be resolved and not point or complain to project managers whilst the problem is with the contract management. Cllr Moses said that the stress in the department need intervention and the matter of the tender process is matters of investigations and it is beyond his control. Cllr Adams mentioned that he is happy with constant communication and feedback from Mr. Kahla. ECD Equipment – The Councillor received only table and chairs and still waiting for the rest of the equipment. Will like the manager to follow up on the delivery of the rest of the equipment. Park Attendants - The Councillor is happy with the progress. Athlone Swimming Pool – The project went well. Learners Licence Training – Councillor met with the project manager they are in communication waiting for the purchase order for the project to commence. Arts & Culture – will be hosted at the primary school and 15 kids will participate he is waiting for the project manager with the start dateCllr Cassiem said that they had a site visit with the MAYCO member in past week and there were a lot of issues and they will be taken up with the national government. He said he would like to get feedback regarding the LPR Camera. Cllr Moses said that the he is pleased to announce the social development project were a success and the only programme outstanding is the youth programme. He had a meeting with officials from recreation and parks and advised them on what to procure with the remainder of funds. Cllr Ngcombolo said that all his projects are almost done the only engagement he had was with sport and recreation and he had a meeting with the Facility Management Committee (FMC). He also said that the GIA funding Mr. Daniels said that in December we advertised and there was no response and it will be the third time advertising this month the advert will be circulated to the ward councillor, ward committees and stakeholders at large and if we do not get applications these funds will be unspent. He said that organisations that applied had some documents that were outstanding and did not comply. Cllr Ngcombolo said that he would like to get the information in order to make sure that the funds are allocated to the stakeholders. Cllr Nikelo mentioned that in the next ward allocation he will not allow GIA to be a project as this is not reflecting will as the Subcouncil office. Mr. Daniels said that it was resolved that there will be no GIA projects that will be managed by the Subcouncil manager only departmental grant in aid will be done. Ald Jacobs enquired about the p[rogress with the road rehabilitation in ward 30. She said that budget for the Vygekraal Road is not listed in the report and the funding was available previously. Mr. Daniels will get an update from the department and will give feedback in the next Subcouncil meeting. Ald Jacobs wanted progress regarding Scheldt Road Park upgrade. Mr. Kahla said that the feedback they received last week stated that the department is reallocating funds and will get back to the officials regarding when the funds will be available for the two projects. Ald Jacobs said that the funds were rolled over and the community is aware that there park will be upgraded and they will not accept that and would like the Subcouncil to intervene in this regard. Mr. Kahla said that he will forward all the communication to the Subcouncil in order to be able to intervene. Ald Jacobs said that she is waiting for the bicycles she received the equipment for the neighbourhood watch equipment. She wanted to get feedback regarding the Drivers Licence Project. Mr. Daniels said that he will request the information from Manfred and revert back toalderman. Mr. Bidla said that he will communicate with Ald Jacobs regarding The Greens Sportfield after the meeting. Cllr Nqavashe said that the response from the official that they will report to Councillors regarding projects is not accepted, as the Subcouncil is a statutory meeting and all feedback should be tabled in the meeting for every member of the Subcouncil to be aware of all the progress that is made. He also mentioned that it was resolved that the Progressive Capital Expenditure Report will be unpacked in the Activities Day with all officials present to give feedback and in the Subcouncil meeting the Councillors can note the projects. Cllr Nikelo said officials need to attend the activities day and the poor attendance of the official is not acceptable and would like the Subcouncil administration to note down all the officials that are not attending meetings. There was unanimous agreement with the resolution to defer the report. Cllr Cassiem noted the report seconded by Ald Jacobs. . RESOLVED That the report on Progressive Capital Expenditure Report and Operating Ward & Subcouncil Allocations: January 2024 BE NOTED . . Action: ANTHONY DANIELS