Subcouncil 7

Resolution detail

HISTORY RESOLUTIONS: 19-03-18: UNANIMOUSLY RESOLVED That it BE NOTED that all role players are to adhere to the scheduled timeframes, failing which will result in a delay iro the actual construction phase. ACTION: WADIAH BEDFORD / RHEINHARDT VAN WIJK/OSMAN DAMON/NORMA NONKONYANA/ cc Berendine Irrgang 19-02-18: UNANIMOUSLY RESOLVED That it BE NOTED that a presentation on proposed further renovations to the Durbanville Town Hall was done and the matter to remain on the MRA schedule for further progress reporting. ACTION: WADIAH BEDFORD / RHEINHARDT VAN WIJK/OSMAN DAMON/NORMA NONKONYANA/ Cc Berendine Irrgang 22-01-2018: UNANIMOUSLY RESOLVED (a) That it BE NOTED that a meeting is scheduled for 25 January 2018 to address how to maximise the service potential of the Durbanville Town Hall as well as further maintenance and management. (b) That progress on the maintenance plan for the facility be reported on at the February meeting cycle. ACTION: WADIAH BEDFORD / RHEINHARDT VAN WIJK /OSMAN DAMON/ NORMA NKONYANA 20-11-2017: UNANIMOUSLY RESOLVED (a) That it BE NOTED that a meeting will be scheduled with all role players to address how to maximise the service potential of the Durbanville Town Hall as well further maintenance and management, followed by a report to Subcouncil 7 at the January 2018 meeting cycle. (b) That progress on the maintenance plan and faulty door and security gate at the facility BE REPORTED on. ACTION: JAN FOURIE / RHEINHARDT VAN WIJK /OSMAN DAMON 16/10/17: UNANIMOUSLY RESOLVED (a) That as a matter of urgency the faulty door and security gate at the Durbanville Town Hall be addressed immediately and reported on. (b) That the Durbanville Town Hall be opened for community event bookings from 1 November 2017. (c) That it be NOTED that the requested report on how to maximise the service potential and further procedure would serve before Subcouncil 7 during the November meeting cycle. ACTION: JAN FOURIE (a & b) RHEINHARDT VAN WIJK / PIETER STRUMPHER (c) 18/09/17: UNANIMOUSLY RESOLVED (a) That the outcome of the feasibility study in respect of the optimization of Erf 699, Durbanville at Pampoenkraal Lane BE NOTED; (b) That scenario 3 be the preferred option to be explored, subject to the Durbanville Town Hall facility being accessible in catering for the community needs Scenario 3: Temporary land use to permit a commercial activity on site for a period of 5 years to determine the appropriateness of the commercial use, and providing a lease opportunity for the use. (c) That a further detailed report on how to maximise the service potential and further procedure, serves before Subcouncil 7 during November 2017. ACTION: RHEINHARDT VAN WIJK / PIETER STRUMPHER DISCUSSION: 19-03-18: Regular meetings are held with all role players. Subcouncil to ensure that all role players are adhering to the timelines. Failing to adhere to timeframes will have a significant delay on the actual construction phase 19-02-18: Cllr Uys commented that the process was going well and stated that a presentation on planned improvements to the Durbanville Town Hall was done at the ward committee meeting. She further stated that comment from Heritage Western Cape was awaited. 22-01-2018: Norma Nonkonyana was present for the item and reported on the faulty door and security gate. She further stated than an EPWP worker will be placed at the facility for the interim period. Note: The initial meeting scheduled for 19 January 2018 had to be moved to 25 January 2018 due to a Special Council meeting scheduled for the same day. 20-11-2017: Jan Fourie, who was present for the item, reported that a meeting will be scheduled with all role players to address the maintenance and management of the Durbanville Town Hall. It was further noted that a progress report on how to maximise the service potential would serve at the January 2018 meeting cycle. 16/10/17: It was noted that the requested report would serve 20 November 2017. Cllr Uys further reported on the status of the site, not being completed, must be followed up on and the below-mentioned concerns relating to the condition of the town hall be addressed as a matter of urgency: (i) Faulty / broken doors (ii) Security gate (back of hall) (iii) Signage (allowed activities / prohibited activities) 18/09/17: Rheinhardt van Wijk and Pieter Strumpher were present for the item. Reinhardt reported on the feasibility study done ito how best the erf could be optimised. He reported that four scenarios for the redevelopment of the site were proposed, i.e. Scenario 1: Rezoning & subdivision of the site to create a commercial portion, to be disposed of to the public by means of a competitive process Scenario 2: Split zoning (portion of site zoned different than the remainder portion of site) to create a commercial portion (owned by the City with a leasing opportunity ito the commercial portion). Scenario 3: Temporary land use to permit a commercial activity on site for a period of 5 years to determine the appropriateness of the commercial use, and providing a lease opportunity for the use. Scenario 4: Adopting scenario 3 as a basis for allowing commercial development on the property by means of a temporary land use departure and leasing the entire site to a private entity to manage the entire operation on site, inclusive to the Town Hall, the garden area and the commercial portion Rheinhardt stated that scenario 3 would be the most feasible with no delay in obtaining permissions with the combination of creating a consent use as well as a leasing opportunity to manage the entire entity. The Subcouncil was adamant that the Town Hall remains accessible to the community to cater for its needs. The Subcouncil stated that it was in favour of the temporary land use departure (scenario 3) and requested that Property Management investigates and reports on means to maximise the service potential. Reference was also made to the possibility of the lessee being allowed to erect a fixed structure on site.