Subcouncil 6

Resolution detail

RESOLVED ON 21 MAY 2018 Cllr Kleinsmith provided feedback on the matter and stated that 34 safety workers have been appointed between Bellville South and Florida Sports facilities. The neighbouring factories in the Bellville South area have also committed their security staff to assist with the guarding of the Bellville South Sports facility. The meeting agreed that the item be closed and removed from the Matters Receiving Attention. RESOLVED That the item be closed and removed from the Matters Receiving Attention until resolved. FOR INFORMATION: ALL RESOLVED ON 20 APRIL 2018 Cllr Kleinsmith stated that she will provide feedback on this matter as she is still in discussion with Ald. JP Smith. Cllr M Kleinsmith requested that the item remains on the MRA until resolved. RESOLVED That the item remains on the Matters Receiving Attention until resolved. FOR ACTION: MERCIA KLEINSMITH RESOLVED ON 19 MARCH 2018 Cllr M Kleinsmith undertook to follow up the motion with the Mayco Member for Social Services and Safety and Security, Ald Jean-Pierre Smith. RESOLVED That the item remains on the matters receiving attention until resolved. FOR ACTION: GAIL SAMPSON/ MERCIA KLEINSMITH RESOLVED ON 19 FEBRUARY 2018 Ms Jansen informed the meeting that the Executive Director: Social Services neither the Director: Recreation and Parks was available to attend the Subcouncil meeting. Mr Gideon Slabbert and Ms Gail Sampson were invited but unfortunately Mr Slabbert is off sick and Ms Sampson has to attend another meeting. Ms Jansen said the quarterly report from Recreation and Parks is on the agenda as item 06SUB08/02/18 and Ms Benskin and Mr January will elaborate on the report. The chairperson undertook to follow up the motion with the Mayco Member for Social Services and Safety and Security, Ald Jean-Pierre Smith. RESOLVED That the item remains on the matters receiving attention until resolved. FOR ACTION: GAIL SAMPSON/ ROSEMARY RAU RESOLVED ON 22 JANUARY 2018 Ms Nadine Hermanus inform the meeting that she emailed Ms Gail Sampson with regards to the outstanding report. She received an unsigned report on 18 January 2018 and only received the signed report late Friday afternoon 19 January. The report will be tabled at the February Subcouncil meeting. RESOLVED a) That the item remains on the matters receiving attention. b) That the quarterly report from Recreation and Parks be table at the next Subcouncil Meeting. c) That delegation part 24.1.4 (b) be exercised by the Subcouncil and that the City Manager instructs the ED to attend the meeting. FOR ACTION: GAIL SAMPSON/ DEREK DANKERS / PAT JANSEN RESOLVED ON 20 NOVEMBER 2017 Ms Pat Jansen said Ms Gail Sampson informed her that she has forwarded numerous emails to Mr D Dankers with regards to the security at the Sport grounds and have receives no replies. Cllr J Visser said the same problems of weekly burglaries occurs at the Florida Sport Grounds. She said the securities are often found asleep or accompanied by females. Ms Pat Jansen informed the meeting that she had a discussion with Mr E Sass and that he informed her that the Executive Director and the Director do not attend meetings and that all matters should be addressed with the Area Managers. Ms Jansen suggested that delegation part 24. 1.4(b) be exercised by the Subcouncil and that the City Manager instruct the ED to attend the meeting. RESOLVED a)That the item remains on the matters receiving attention. b)That Ms G Sampson submit quarterly reports to the Subcouncil meeting regarding the status quo of all the Sports Facilities within the boundaries of Subcouncil 6. c)That delegation part 24.1.4 (b) be exercised by the Subcouncil and that the City Manager instructs the ED to attend the meeting. FOR ACTION: GAIL SAMPSON/ DEREK DANKERS / PAT JANSEN RESOLVED ON 16 OCTOBER 2017 Ms Jansen reported that she received no quarterly report from Ms G Sampson and will follow up on the outstanding quarterly reports. Mr Dankers informed the meeting that he compiled a report on the security matters at the sportsfields and explained the details of the report to the meeting. The report is attached as Annexure A to the minutes. Councillors Kleinsmith and Visser expressed their discontent that security officers are deployed at the sports facilities whilst vandalism and theft continue. After much deliberation the chairperson recommended that the matter be escalated and that a meeting be arranged with the Executive Director: Social Services, Mr Ernest Sass to address the motion and security concerns. RESOLVED a) That the item remains on the matters receiving attention. b) That Ms G Sampson submit quarterly reports to the Subcouncil meeting regarding the status quo of all the Sports Facilities within the boundaries of Subcouncil 6. c) That a meeting be arranged with the Executive Director: Social Services, Mr Ernest Sass to address the motion and security concerns. FOR ACTION: GAIL SAMPSON/ DEREK DANKERS / PAT JANSEN RESOLVED ON 18 SEPTEMBER 2017 Ms Jansen reported that a meeting was held on 15 September 2017 with the relevant councillors, officials and the representative of the Florida Park FMC and the meeting was chaired by Cllr J van der Merwe. Mr Dankers was requested to submit a report on the security issues at all the sports facilities within the Subcouncil 6 boundaries. Cllr M Kleinsmith recommended that ward councillors consider allocating a stipend for caretakers at the sportsfields from the Ward Allocation budget. Mr Leon January said he previously had EPWP staff working as access controllers at the sports facilities and it worked excellently. RESOLVED a) That the item remains on the matters receiving attention. b) That Ms G Sampson submit quarterly reports to the Subcouncil meeting regarding the status quo of all the Sports Facilities within the boundaries of Subcouncil 6. c) That Mr Dankers submit a full report to the October 2017 Subcouncil meeting which indicates the effectiveness of the security at all the sports facilities in Subcouncil 6 within the past year. FOR ACTION: GAIL SAMPSON/ DEREK DANKERS RESOLVED ON 16 AUGUST 2017 Cllr M Kleinsmith informed the meeting that Ms Gail Sampson committed to arrange a meeting with Mr Derrick Dankers with regards to the security issue. Mr Leon January reported on the matter and said he is concerned about the ongoing vandalism and burglaries at the facilities. He said the security company on site will be held liable for the vandalism and burglaries at the facilities. He further explained that there is only one (1) guard on duty during the day and two (2) guards at night at Bellville-South and Florida Park Sportfields which are not sufficient. He said even though the security is not sufficient they should not have the vandalism that currently taking place if the guard are doing their work. Mr January informed the meeting that a wall of R3,4 Million was erected at Bellville-South Sportsground to keep the vandals out but two days after it was erected there was a burglary. This has been reported to Mr D Dankers as well as other irregularities of the guards. Cllr Johan van der Merwe said it is an ongoing problem at all facilities and that most insurance companies do not want to insure the facilities because of the high risk factor. He said that Super Sport recently spend thousands of rands to upgrade the Florida Sportsgrounds for a National game that was played there. He said another national game is due to be played there which will involve the Tygerberg Club. The Councillor said he consulted the Executive Director, Mr E Sass and will soon meet with him to look at how the crisis can be resolved. Cllr J van der Merwe said they are currently working on a solution that will include the involvement of the community. Cllr Mercia Kleinsmith said the Neighbourhood Watches are willing to assist but SAPS are prohibiting them to be involved. She said the problem can be resolved if SAPS agree to allow neighbourhood watches to become involved. RESOLVED a) That the item remains on the matters receiving attention. b) That Ms G Sampson submit quarterly reports to the Subcouncil meeting regarding the status quo of all the sports facilities within the boundaries of Subcouncil 6. c) That Mr Dankers submit a full report to the September 2017 Subcouncil meeting which indicates the effectiveness of the security at all the sports facilities in Subcouncil 6 within the last year. d) That a meeting be arranged with Mr Dankers to discuss the security concerns and way forward. e) That a report be tabled at the next Subcouncil meeting regarding the feedback and recommendations from the meeting with the Executive Director Mr E Sass and Cllr J van der Merwe. f) That the issues of Florida Park be added to the motion FOR ACTION: GAIL SAMPSON/ DEREK DANKERS RESOLVED ON 19 JUNE 2017 Mr L January attended the Subcouncil meeting on behalf of Ms G Sampson. He briefed the meeting on the memorandum submitted which addressed the motion submitted by Cllr Kleinsmith. The memorandum is attached as Annexure A. The chairperson requested that regular reports be submitted to the Subcouncil meeting regarding the status of the Sports Facilities within Subcouncil 6. Cllr M Kleinsmith requested the official to correct the memorandum which must indicate that a crèche is using the facility at the Bellville South Sportsfield and not the Pigeon club as indicated. The councillor said she spoke to Law Enforcement to train the neighbourhood watches to look after the sports facilities and later employ those people through EPWP. Cllr Visser said Florida Park is in the same state of vandalism and also requires the urgent intervention of this Subcouncil. Mr L January explained that the sportsfield is insured but after the third claim for the same vandalism the insurance company does not pay out. Cllr Rau requested that a full report be submitted to the August 2017 subcouncil meeting which indicates the effectiveness of the security at all the sports facilities in Subcouncil 6 within the last year. The chairperson requested that a meeting be arranged with Mr Dankers to discuss the security concerns and way forward. RESOLVED That the item remains on the matters receiving attention. That Ms G Sampson submit quarterly reports to the Subcouncil meeting regarding the status quo of all the Sports Facilities within the boundaries of Subcouncil 6. That Mr Dankers submit a full report to the August 2017 subcouncil meeting which indicates the effectiveness of the security at all the sports facilities in Subcouncil 6 within the last year. That a meeting be arranged with Mr Dankers to discuss the security concerns and way forward. FOR ACTION: GAIL SAMPSON/ DEREK DANKERS RESOLVED ON 15 MAY 2017 Ms Jansen informed the meeting that she received an email to inform the Subcouncil that the Executive Director did not sign off on the report due to insufficient information provided in the report. Mr L January said he provided additional information to Ms Sampson to be included in the report and an amended report will be submitted to the Subcouncil meeting. Mr W Solomons-Johannes said according to the Delegation Part 24-1(6) the subcouncil may request for a report from the relevant line functionaries on activities planned to be executed within the Subcouncil area. The Director undertook to follow up on the outstanding report. RESOLVED That the item remains on the matters receiving attention until a report is submitted to the June 2017 subcouncil meeting. FOR ACTION: GAIL SAMPSON RESOLVED ON 19 APRIL 2017 Ms Jansen said the Subcouncil received a report which was substandard and not signed and the report was referred back to the line department. An amended report was submitted for signatures and will be submitted to the May 2017 subcouncil meeting. RESOLVED That the item remains on the matters receiving attention until a report is submitted to the May 2017 subcouncil meeting. FOR ACTION: GAIL SAMPSON RESOLVED ON 15 MARCH 2017 Ms Jansen said a report will be submitted to the April 2017 subcouncil meeting as per the motion. RESOLVED That the item remains on the matters receiving attention until a report is submitted to the April 2017 subcouncil meeting. FOR ACTION: THOMAS BEUKES/GAIL SAMPSON RESOLVED ON 14 FEBRUARY 2017 a) That a report reflecting an in-depth analysis of the situation at the Bellville South sports fields be done and include the following: ? Full details of current infrastructure and the impact that this has on the facilities being used when required; ? Details of funding required to get the facilities fully functional for all the sports codes practiced by the Bellville South community, including the source of funding; ? An assessment of the safety and security situation at the facilities for the players, spectators and the facilities; ? A timeline for the implementation of all corrective measures. b) That this report be submitted to the April 2017 subcouncil meeting. FOR ACTION: THOMAS BEUKES